Meetings and presentations are the backbones of any organization. Without these two activities, nothing would get done, and all the important decisions would not be made in time. However, there is a way to make meetings more engaging and encourage collaboration among all participants. Using certain techniques during your meetings will help everyone focus on what is being said. Also, it will allow them to share their views without interrupting one another or getting distracted.
Before you start the meeting, make sure you have everything ready. You will need:
- An important topic to your audience that can be explained in a few minutes.
- A plan for your presentation. What should it include? How long should it be?
- Materials that can help demonstrate what you’re talking about (for example, visual aids or handouts).
Get to know your audience and their level of understanding
As you prepare your presentation, it’s important to consider who will be attending and what they already know about your topic. This will help you tailor the language in your slides and make sure that you don’t assume too much knowledge from the audience.
- What do they want to learn?
- What do they NOT know?
For example, if you are giving a presentation on marketing tactics for small business owners, it would be helpful to know whether most of them have had experience with social media or not. If so, perhaps it makes sense for this presentation section to focus more on how social media campaigns should be created instead of explaining how each platform works individually (but still highlighting important differences).
Let the audience participate
So, how can you get your audience involved? Here are a few ideas:
- Let the audience contribute to the discussion. You may want to ask them questions or have them brainstorm ideas as a group.
- Let the audience ask live questions during presentation and make comments.
- Allow voting on ideas. Again, this one requires some careful planning ahead of time, so you know exactly how many options there will be for voting (and how many votes each option will get). But once that’s figured out, this can be an effective way for attendees to weigh in on what direction they would like things to go from here on out.
- Letting people volunteer information or share experiences is another great way for everyone involved in presentations/meetings to take part in making sure their voice gets heard.
Visuals are an important part of presentations and meetings. They can help you explain your ideas in a more memorable way, and they can help people understand what you’re saying.
You can use visuals to make your presentation more engaging by using appropriate size and font for the text, adding color and images where necessary to make something stand out, or using animations that show how different ideas connect with each other. You can also use visuals if there’s a part of your presentation that would be hard for someone in the audience to understand otherwise.
There’s no need to be nervous about presenting in front of a large group or even just a few people. By following these tips, you can make sure that your presentations are interactive and engaging for everyone involved. Votemo is here to take care of your queries related to interactive presentations and meetings.